Central Enrolment Policy

The aim of this policy is to ensure the fair allocation of kindergarten places for those kindergartens participating in the Greater Shepparton City Council Central Enrolment; ensuring allocations meet the requirements of the Department of Education and Training (DET), the Department of Employment, Department of Education and the National Discrimination Laws.

All enquiries should be directed to the Central Enrolment Officer:

Central Enrolment Officer
Greater Shepparton City Council
Telephone: (03) 5832 9807
Email: ChildrensAdmin@shepparton.vic.gov.au

Guidelines

  1. Children who will have their fourth birthday by 30 April in the year of attendance at a state-funded kindergarten are eligible for enrolment.

  2. Applications for "Early Start" kindergarten are open to children who are three (3) years old.

  3. Applications for the initial allocation of places close on 31 July of the year prior to the year of attendance at kindergarten.

  4. Only enrolments made on the current Kindergarten Central Enrolment Form will be accepted. Parents/Guardians should indicate their first choice of kindergarten.

    Enrolments can be made using the Kindergarten Enrolment Form.

    You will receive a letter or email stating that the Central Enrolment Officer has received your enrolment form. This is not a "Letter of Offer".

  5. Parents will be notified in writing by the kindergarten of placement by early September in the year prior to the year of attendance at kindergarten. If confirmation to accept the place is not received by the kindergarten by the notified date, the place will be offered to the next child on the kindergarten waiting list based on applications received prior to 31 July and access criteria.

  6. After 31 July, where vacancies occur at a kindergarten, a place is offered to the first child on that kindergarten’s waiting list, based on the priority of access criteria.

  7. Children transferring from areas outside the City of Greater Shepparton after July 31 are considered under the same conditions as late enrolments.

  8. Under the "No Jab, No Play" legislation, before commencing kindergarten, you will have to obtain evidence that your child:

    • is fully immunised for their age OR
    • is on a vaccination catch-up program OR
    • is unable to be fully immunised for medical reasons
      Further information can be obtained at humanservices.gov.au
  9. Final acceptance of a child at any kindergarten is only given after proof-of-age has been provided to the kindergarten (for example, Birth Certificate, Passport, Maternal and Child Health Record).

  10. This enrolment scheme does not offer an option for deferring your enrolment, if you wish to withdraw your child for this year you will need to re-enrol for the following year.

  11. Should you wish to cancel or withdraw your child’s enrolment, please contact the Central Enrolment Officer. This will assist us to update our records and offer the place to the next child on the waiting list.

  12. Due to the State Government Kindergarten Funding Guidelines, kindergartens are unable to offer more than one year of funded kindergarten, unless exceptional circumstances exist and prior approval is granted by the Department of Education and Training. Further information about the Kindergarten Guide is available at education.vic.gov.au.

  13. Enquiries regarding the Central Enrolment Procedure should be directed to the Central Enrolment Officer.

Priority of Access

The following criteria for priority of access will be considered with each application.

Children at risk of abuse or neglect, children in out-of-home care, and children attending Early Start kindergarten

The child is:

  • referred by the following:
    • Child Protection
    • Child and family services (for example, Child FIRST)
    • Maternal and Child Health nurse
  • attending a 3-year-old kindergarten program through "Early Start Kindergarten"

Children of Aboriginal or Torres Strait Islander origin

Family identifies the child as an Aboriginal and/or Torres Strait Islander.

Child or parent is an asylum seeker or refugee

Appropriate visa that identifies the child and/or parent as a refugee or asylum seeker, for example:

  • Rufugee visa (subclass 200)
  • In-country Special Humanitarian visa (subclass 201)
  • Global Special Humanitarian visa (subclass 202)
  • Protection visa (subclass 866)
  • Emergency Rescue (subclass 203)
  • Woman at risk (subclass 204)
  • Bridging visas A-E or ImmiCard
  • Temporary Humanitarian Concern (THC) visa (subclass 786)

Child or parent has a concession card, or child is from a multiple birth (triplets or more)

  • Children or parents who hold one of:
    • Commonwealth Health Care Card (HCC)
    • Pensioner Concession Card (PCC)
    • Veteran’s Affairs Card
  • OR children from a multiple birth (triplets or more)

Children with additional needs

Children who:

  • require additional assistance in order to fully participate in the kindergarten program
  • have an identified specific disability or development delay

The child is:

  • assessed as having delays in two or more areas and is declared eligible for a second year of kindergarten
  • approved for Kindergarten Insurance Support Package (KISS)
  • referred by:
    • the National Disability Insurance Scheme
    • Early Childhood Intervention Service
    • Preschool Field Officer
    • Maternal & Child Health nurse
  • Holds a Child Disability Health Care Card

Children of parents who satisfy the work / training / study test

Children of a single parent who satisfies, or of parents who both satisfy, the work / training / study test under Section 14 of the "A New Tax System (Family Assistance) Act 1999".

Children with a community connection

  • Your child currently attends Pre-Kindergarten at the kinder of first preference
  • Your child currently attends Long Day Care at the service of first preference
  • Your child currently attends Playgroup at the kinder of first preference
  • Your child has a sibling that attended the service of first preference within the last 3 years
  • Your child has a sibling that attends a school with a co-located kinder/school.

In the instance there are multiple enrolments meeting the above criteria, preference will be given in the order listed relevant to the service attending (Kindergarten, Long Day Care).

When all applications eligible for priority have been allocated and the service still has spaces, all remaining names will be allocated to the service by a random ballot conducted by the Central Enrolment Officer.

Where a service exceeds applications to places, the service will be contacted and made aware of partial ballot and asked where applicable to confirm proof of access.

The ballot will occur within five (5) working days of 31 July.

The ballot will continue until all names are selected. Names selected after the available places are filled, will be placed in order of selection on the waiting list for that service.

Services will be required to provide information of past enrolments of previous attendance at a service.

Parents/Guardians of children not allocated a place in their kindergarten of first preference will be notified by the Central Enrolment Officer. At this time they will be notified of available places and given the option of accepting a place at an available kindergarten, or putting their child’s name on the kindergarten of choice waiting list. However, there is no guarantee of a place becoming available at that kindergarten. It is not possible to accept a place at a kindergarten and remain on the waiting list for another kindergarten.

Late Applications

Applications received after the closing date (late enrolments) will be placed on the central waiting list for consideration after initial enrolments are processed. Placements from the waiting list are made according to kindergarten preferences, available vacancies and priority of access.

Change of Preference

Should you wish to change your preference, you are required to complete a "Change of Preference Form". Once you have completed this form, your new preference will be updated on the enrolment system.

Change of Preference Forms are available by contacting the Central Enrolment Officer. They are only valid after being date stamped at the Council Office and if an original enrolment has been submitted at the Council. Change of Preference forms submitted after July 31 are considered under the same conditions as late enrolments.

Miscellaneous

Parents/guardians need to check with their preferred kindergarten as to whether a funded program is being offered for the year their child will attend.

At the time of writing, the kindergartens listed on the Kindergarten Enrolment Form all comply with the Children’s Services National Quality Framework Education and Care Services National Law Act 2010, Education and Care Services National Regulations 2011 and are eligible for the Department of Education and Training Kindergarten Certificate and funding.

Greater Shepparton City Council complies with the Information Privacy Principle contained in the Information Privacy Act 2000 (Vic) and the Health Records Act 2001.