Pre-Kindergarten Program

The Greater Shepparton City Council coordinates pre-kindergarten central enrolments for Council centres providing a pre-kindergarten program in Greater Shepparton. The programs offer a variety of locations, programs and management structures. The services establish their own education and care program to reflect the needs of their community.

All services welcome and encourage parents to come and visit our unique pre-kindergaren programs.

We encourage you to ring and make a time with the educators. 

Three-year-old age eligibility

Children must be three years of age before commencing pre-kindergarten in term 1. Other enrolments will be taken as children turn three.

Pre-kindergarten age eligibility

Principle

The aim of this policy is to ensure the fair allocation pre-kindergarten places for those services participating in the Greater Shepparton City Council pre-kindergarten central enrolment. 

Guidelines

  1. Children must be three years of age prior to commencement of term 1 to be able to access pre-kindergarten commencing the start of term 1.
  2. Applications for Early Start kindergarten are open to children who are three (3) years of age.
  3. Applications for the initial allocation of places close on 30 September of the year prior to the year of attendance at pre-kindergarten.
  4. Only enrolments made on the current pre-kindergarten central enrolment form will be accepted. Parents/Guardians should indicate their first choice of kindergarten. Applications can be lodged: 
    • In person to:
      Children’s and Youth Services
      Greater Shepparton City Council
      90 Welsford Street, Shepparton
    • On line: Kindergarten Enrolment Form
    • By post to:
      Greater Shepparton City Council
      Locked Bag 1000
      Shepparton Vic 3632
    Enrolment forms are only valid after being date stamped or verified by the Central Enrolment Officer at the Council Office, 90 Welsford Street, Shepparton. 
    You will receive a letter or email stating that the Central Enrolment Officer has received your enrolment form. This is not a ‘Letter of Offer’.
  5. Parents will be notified in writing by the service of placement within five (5) working days of 30 September. If the confirmation to accept the place is not received by the service by the notified date, the place will be offered to the next child on the pre-kindergarten waiting list based on applications received prior to 30 September and access criteria.
  6. Where vacancies occur at a pre-kindergarten, a place is offered to the first child on that services waiting list, based on the priority of access criteria after 30 September.
  7. Children transferring from areas outside the City of Greater Shepparton after 30 September are considered under the same conditions as late enrolments.
  8. From the 1 January 2016 under the ‘No Jab, No Play’ legislation, before commencing pre-kindergarten, you will have to obtain evidence that your child:
    • is fully immunised for their age OR
    • on a vaccination catch-up program OR
    • unable to be fully immunised for medical reasons.
  9. Final acceptance of a child at any pre-kindergarten is only given after proof-of-age has been provided to the service.  (e.g. Birth Certificate, Passport, Maternal and Child Health Record).
  10. This enrolment scheme does not offer an option for deferring your enrolment. If you wish to withdraw your child for this year you will need to complete a new Central Enrolment Form for the following year.
  11. Should you wish to cancel or withdraw your child’s enrolment, please contact the Central Enrolment Officer on (03) 5832 9807 or email Childrens&YouthServicesAdmin@shepparton.vic.gov.au. This will assist us to update our records and offer the place to the next child on the waiting list.
  12. One application is to be completed for each session you would like to enrol your child/ren in.
  13. Fees will be advised via the service handbook provided in the enrolment package, once a place has been allocated.
  14. Enquiries regarding the Central Enrolment Procedure should be directed to:
    • Central Enrolment Officer
      Greater Shepparton City Council
      Telephone: (03) 5832 9807

Criteria of access for Pre-kindergarten

The following seven (7) criteria of access for priority will be considered with each application. They are listed in ranking order of priority.

 1. Children at risk of abuse or neglect and children in out of home care.

The child is:

  • attending a pre-kindergarten program through Early Start Kindergarten
  • referred by the following;
    • Child Protection
    • Child and family services e.g. Child FIRST
    • Maternal and Child Health nurse 

2. Children of Aboriginal or Torres Strait Islander Origin?

Family identifies the child as an Aboriginal and/or Torres Strait Islander. 

3. Children of asylum seeker/s and refugee children

Appropriate visa that identifies the child and/or parent as a refugee or asylum seeker.

  • Rufugee visa (subclass 200)
  • In-country Special Humanitarian visa (subclass 201)
  • Global Special Humanitarian visa (subclass 202)
  • Protection visa (subclass 866)
  • Emergency Rescue (subclass 203)
  • Woman at risk (subclass 204)
  • Bridging visas A-E or ImmiCard
  • Temporary Humanitarian Concern (THC) visa (subclass 786).

4. Children of families who have a Concession Card or from a multiple birth? 

Children or parents who hold:

  • Commonwealth Health Care Card (HCC)
  • Pensioner Concession Card (PCC)
  • Veteran’s Affairs Card

Or from a multiple (birth triplets or more)

5. Children with additional needs who:

  • requires additional assistances in order to fully participate in the kindergarten program.
  • have an identified specific disability or development delay.

The child is:

  • assessed as having delays in two or more areas and is declared eligible for a second year of kindergarten
  • approved for Kindergarten Insurance Support Package (KISS)
  • referred by:
    • the National Disability Insurance Scheme
    • Early Childhood Intervention Service
    • Preschool Field Officer or
    • Maternal & Child Health nurse
  • Holds a Child Disability Health Care Card

6. Children with a community connection– Kindergarten/long day care/playgroup/sibling/school

  • Your child currently attends pre-kinergarten at the service of first preference.
  • Your child currently attends Long Day Care at the service of first preference.
  • Your child has sibling/s that attended the service of first preference within the last 3 years.
  • Your child has a sibling that attends a school with a co-located Kindergarten/school.

7. None of the above 

In the instance there are multiple enrolments meeting the above criteria, preference will be given in the order listed. 

When all applications eligible for priority have been allocated and the service still has spaces, all remaining names will be allocated to the service by a random ballot conducted by the Central Enrolment Officer.

Where a service exceeds applications to places, the service will be contacted and made aware of partial ballot and asked where applicable to confirm proof of access.

The ballot will occur within five (5) working days of 30 September.

The ballot will continue until all names are selected. Names selected after the available places are filled, will be placed in order of selection on the waiting list for that service.

Services will be required to provide information of past enrolments or previous attendance at a service.

Parents are entitled to apply for more than one pre-kindergarten place at the same or different services. However, all children will be allocated one place before any children are offered a second place.

Parents/Guardians of children not allocated a place in the pre-kindergarten of first preference will be notified by the Greater Shepparton City Council Central Enrolment Officer. At this time they will be notified of available places and given the option of accepting a place at an available pre-kindergarten, or putting their child’s name on the pre-kindergarten of choice waiting list. However, there is no guarantee of a place becoming available at that pre-kindergarten.

Late application

Applications received after the closing date (late enrolments) will be placed on the central waiting list for consideration after initial enrolments are processed. Placements from the waiting list are made according to pre-kindergarten preferences, available vacancies and priority of access. 

Change of preference

Should you wish to change your preference, you are required to complete a ‘Change of Preference Form’. Once you have completed this form, your new preference will be updated on the enrolment system. 

Change of Preference Forms is available by contacting the Central Enrolment Officer on (03) 5832 9807 or downloading this form from www.greatershepparton.com.au/preschool. They are only valid after being date stamped at the Council Office and if an original enrolment has been submitted at the Council.

Change of Preference forms submitted after 30 September are considered under the same conditions as late enrolments.

Greater Shepparton City Council complies with the Information Privacy Principle contained in the Information Privacy Act 2000 (Vic) and the Health Records Act 2001.