Greater Shepparton City Council coordinates pre-kindergarten central registration for Council centres that provide a pre-kindergarten program in Greater Shepparton. The programs offer a variety of locations, programs and management structures. The services establish their own education and care program to reflect the needs of their community.

All services welcome and encourage parents to come and visit our unique pre-kindergaren programs. We encourage you to call and make a time with the educators.

Please note: Children are not required to commence school until 6 years of age. A child’s kindergarten readiness takes into account the child’s developmental level and social readiness, as well as their age. Please speak to your Maternal and Child Health Nurse or Early Childhood Educator to discuss your child’s readiness for pre-kindergarten.


The aim of this policy is to ensure the fair allocation of pre-kindergarten places for those services participating in the Greater Shepparton City Council pre-kindergarten central registration.


  1. Children must be three years of age before commencing pre-kindergarten.
    • Your child must turn three years of age by 31 December, the year before attendance, to be eligible to register during the initial registration intake.
    • From January, in the year of attendance, pre-kindergarten registrations will only be taken when the child turns three years of age.
  2. Applications for Early Start kindergarten are open to children who are three years of age in the year prior to attending kindergarten.
  3. Applications for the initial allocation of places close on 30 September of the year prior to the year of attendance at pre-kindergarten.
  4. Only registrations made on the current pre-kindergarten central registration form will be accepted. Parents/Guardians should indicate their first choice of kindergarten.

    Registration forms are only valid after being date stamped or verified by the Central Registration Officer.

    You will receive a letter or email stating that the Central Registration Officer has received your form. This is not a ‘Letter of Offer’.
  5. Parents will be notified in writing by the service of placement by early November. If the confirmation to accept the place is not received by the service by the notified date, the place will be offered to the next child on the pre-kindergarten waiting list based on applications received prior to 30 August and access criteria.
  6. Where vacancies occur after 30 September at a pre-kindergarten, a place is offered to the first child on that service's waiting list, based on the priority of access criteria.
  7. Children transferring from areas outside the City of Greater Shepparton after 30 September are considered under the same conditions as late enrolments.
  8. Under the ‘No Jab, No Play’ legislation, before commencing pre-kindergarten, you will have to provide evidence that your child:
    • is fully immunised for their age OR
    • on a vaccination catch-up program OR
    • unable to be fully immunised for medical reasons.
    Under the legislation you will need to provide to the kindergarten a current Immunisation History Statement for your child from the Australian Immunisation Register (AIR).
  9. Final acceptance of a child at any pre-kindergarten is only given after proof-of-age has been provided to the service (e.g. Birth Certificate, Passport, Maternal and Child Health Record).
  10. This registration scheme does not offer an option for deferring your enrolment. If you wish to withdraw your child for this year you will need to complete a new Central Registration Form for the following year.
  11. Should you wish to cancel or withdraw your child’s registration, please contact the Central Registration Officer on (03) 5832 9807 or email This will assist us to update our records and offer the place to the next child on the waiting list.
  12. One application is to be completed for each session in which you would like to register your child.

Enquiries regarding the central registration procedure should be directed to:

Central Registration Officer
Greater Shepparton City Council
Telephone: (03) 5832 9807


Fees will be advised via the service handbook provided in the enrolment package, once a place has been allocated. Fees will be charged per place (excluding Early Start Kindergarten eligible families).

Fees will be charged as an annual fee which can be paid in full in February, or as a monthly direct debit on the last Wednesday of each month for 10 months - February to November.

Priority of access

The following criteria will be considered with each application. They are listed in ranking order of priority.

Priority 1A

Children who are eligible for Early Start Kindergarten

Early Start Kindergarten provides eligible three-year-old children with access to 15 hours of kindergarten per week for free or low cost.

It is available for children born between 1 January 2016 and 30 April 2017, AND:

  • Who are, or have been, in foster care, permanent care or kinship care (out of home care) OR
  • Children who are on or have been on statutory orders from Child Protection anywhere in Australia OR
  • Children and families who have had involvement with Child FIRST and/or Child Protection OR
  • Families who self-refer to Child FIRST where child/siblings have had involvement in Child Protection OR
  • Children of Aboriginal or Torres Strait Islander origin

Priority 1B

Children of asylum seekers and refugee children

For those with an appropriate visa that identifies the child and/or parent as a refugee or asylum seeker.

  • Rufugee visa (subclass 200)
  • In-country Special Humanitarian visa (subclass 201)
  • Global Special Humanitarian visa (subclass 202)
  • Protection visa (subclass 866)
  • Emergency Rescue (subclass 203)
  • Woman at risk (subclass 204)
  • Bridging visas A-E or ImmiCard
  • Temporary Humanitarian Concern (THC) visa (subclass 786).

Children of families who have a Concession Card or from a multiple birth

For children or parents who hold:

  • Commonwealth Health Care Card (HCC)
  • Pensioner Concession Card (PCC)
  • Veteran’s Affairs Card

or children from a multiple birth (triplets or more)

Children with additional needs who require additional assistance in order to fully participate in the pre-kindergarten program.

For children who:

  • are assessed as having delays in two or more areas for Kindergarten Inclusion Support Package (KIS)
  • are referred by:
    • the National Disability Insurance Scheme
    • Early Childhood Intervention Service
    • Preschool Field Officer or
    • Maternal & Child Health nurse
  • hold a Child Disability Health Care Card
  • have an identified specific disability or development delay

Priority 2

Children with a community connection

This applies if:

  • Your child currently attends pre-kindergarten at the service of first preference.
  • Your child currently attends Long Day Care at the service of first preference.
  • Your child currently attends Playgroup / Occasional Care at the service of first preference.
  • Your child has sibling/s that attended the service of first preference within the last 3 years.
  • Your child has a sibling that attends a school with a co-located Kindergarten/school.
  • You live within 1 km of the service of first preference.

In the instance there are multiple registrations meeting the above criteria, preference will be given in the order listed. 

When all applications eligible for priority have been allocated and the service still has spaces, all remaining names will be allocated to the service by a random ballot conducted by the Central Registration Officer.

Where a service exceeds applications to places, the service will be contacted and made aware of partial ballot and asked where applicable to confirm proof of access.

The ballot will continue until all names are selected. Names selected after the available places are filled, will be placed in order of selection on the waiting list for that service.

Services will be required to provide information of past enrolments or previous attendance at a service.

Parents are entitled to apply for more than one pre-kindergarten place at the same or different services. However, all children will be allocated one place before any children are offered a second place.

Parents/Guardians of children not allocated a place in the pre-kindergarten of first preference will be notified by the Greater Shepparton City Council's Central Registration Officer. At this time they will be notified of available places and given the option of accepting a place at an available pre-kindergarten, or putting their child’s name on the pre-kindergarten of choice waiting list. However, there is no guarantee of a place becoming available at that pre-kindergarten.

Registration form

Application forms can be submitted:

  • via email, to:
  • in person, to:
    Children and Youth Services
    Greater Shepparton City Council
    90 Welsford Street, Shepparton
  • by post, to:
    Greater Shepparton City Council
    Locked Bag 1000
    Shepparton Vic 3632

Late application

Applications received after the closing date (late registrations) will be placed on the central waiting list for consideration after initial registrations are processed. Placements from the waiting list are made according to pre-kindergarten preferences, available vacancies and priority of access criteria.

Change of preference

Should you wish to change your preference, you are required to complete a ‘Change of Preference Form’. Once you have completed this form, your new preference will be updated on the registration system. 

Change of Preference Forms is available by contacting the Central Registration Officer on (03) 5832 9807. They are only valid after being date stamped at the Council Office and if an original registration has been submitted at the Council.

Change of Preference forms submitted after 30 September are considered under the same conditions as late enrolments.

Greater Shepparton City Council manages personal and health information (“information”) in accordance with its Privacy Policy, the Privacy and Data Protection Act 2014 (Vic) and Health Records Act 2001 (Vic). Information is collected to communicate with you and process your child’s Pre-Kindergarten enrolment application. It is disclosed to service leaders and children services employees.

The provision of information concerning ethnic or racial origin is optional and only collected with your consent if you chose to provide it. It is used to determine enrolment priorities in accordance with the priority of access criteria developed by the Department of Education and Training.

If you do not provide the requested information we maybe unable to allocate your child a Pre-Kindergarten place.

To gain access to or update the information provided please contact Children Services on 5832 9783.

Council Pre-Kindergarten Services





Katandra West